Business School

Computer purchase and replacement policy


Distribution Procedure

When a new computer is provided to a staff member their old computer will become part of the UWA’s stock of computers for re-allocation to other staff or students. Alternatively, old computers may be disposed of in accordance with the University’s policy on the disposal and recycling of old computers. Old computers which cannot be sold may then be used for development or testing purposes or sold to staff at market value.



Further information

Guidelines and procedures governing the purchase and replacement of approved personal computers.

Purpose and summary

The purpose of this policy is to provide a consistent, transparent and equitable set of guidelines regarding the purchase and replacement of PCs within the Business School. This policy replaces all other previous computer policies which operated within the School prior to 1 January 2008.

The Business School’s IT infrastructure, which includes the PC network, is an integral and mission critical component of the School’s operations. The objective of this policy is to ensure that the School’s IT systems are reliable, available and effective. Therefore, it is necessary that all aspects of the IT infrastructure and sub-systems are managed in a highly structured and disciplined manner in order to protect the integrity and availability of the network.

This policy should be read in conjunction with the Business School’s Standard Operating Environment (SOE) policy, which outlines the standard of hardware and software products that are certified for use on the network, is an effective mechanism to create a controlled IT environment where the relevant expertise and routine procedures can be developed to resolve issues quickly and efficiently.

Policy statement

This policy defines the guiding principles for the allocation and distribution of computers across the Business School. The aim of the Business School is to provide standard computing facilities for each staff member that is compliant with the standard operating environment guidelines. In practice, this is seen as providing each staff member with one standard computer or according to reasonable need. Computers are to be replaced every three years, with priority given to staff with a demonstrated computer-intensive work profile.

The intention of this policy is that in each calendar year, approximately one third of the School’s PCs are replaced with new equipment inclusive of standard operating and application software or upgrades. There is also the intention of migrating users to laptop computers overtime unless an individual’s performance or PC configuration requirement cannot be satisfied by a laptop. The standard PC configurations will be reviewed from time to time by the Deputy Dean, Operations, Faculty Manager and the Business School’s Computing Group (BITS).

Special circumstances

The “standard” PC configuration options are based on the Business School’s Standard Operating Environment (SOE) policy, which includes standard operating and application software. Hardware or software requirements outside of the standard PC platform will be based on demonstrated need and must be approved by the Deputy Dean, Operations and the Faculty Manager prior to being ordered.